If you’re still looking at your office multifunction copier as a way to produce documents, you’re overlooking some fantastic productivity benefits. Check out these tips for using your color or black and white multifunction system to do everything from saving your company money to securing your confidential information.

Productivity Ahead

A networked copier can be your company’s most powerful productivity partner. Here are three key examples:

1. Capture and distribute information.

Your multifunction copier can transform paper-based processes, turning them into streamlined and secure digital workflows. With the scanning feature built-in and user-friendly, your team can scan, capture, and electronically distribute documents to individuals, document management systems, and other locations and platforms within your organization.

2. Secure your information.

Print-related security breaches took center stage in 2017 when hackers used unprotected office printers to gain entry into business networks. Fortunately, the attack brought new awareness to the issue, and businesses are using their multifunction devices to secure their networks and their printed documents. Solutions like user authentications, pull printing, and data encryption all work together to address a multitude of potential print-related security vulnerabilities.

3. Reduce printing costs.

Default settings on many multifunction printers give administrators new ways to rein in printing costs. Some of these features include:

• Automatic duplexing — Cut paper usage in half by printing on both sides of the paper.
• Draft modes — Not every document requires special treatment, and default draft modes make print cartridges last longer.
• Restrict color printing — A default setting that automatically prints in black and white can help reduce costly and unnecessary color printing.
• Print tracking — Find out who’s printing what to reduce unnecessary printing and improve departmental and client chargebacks.

This year’s productivity boosts are just around the corner, and you can find them in a new multifunction printer. Ready to learn how? Contact us at CORE Business Technologies today!