If you’ve worked with printers or copiers for a while, you might have heard the term managed print services. Some people also call it print management. In a previous blog post, we wrote about the benefits of print management software. But, what are managed print services? More importantly, how can they benefit your company?

If you’ve taken the time to read about print management software, you might have gathered that the process of managing your printers on your network using print management software (among other things) is the core of managed print services. When you have multiple print devices on your network, a cohesive management approach to those devices can provide significant benefit to you.

There are three main benefits to managed print services. Often, managed print services is referred to simply as MPS. Consider the following three:

1. Lower Operating Costs

One of the most complicated expenses to track in an organization is the cost of printing. As such, it’s not hard for printing costs to get out of control. Multiple people buying ink and toner, employees printing documents that shouldn’t be printing, and even staff buying new printers without permission. With a comprehensive managed print services approach, your costs are lowered because we can help you implement print management software to track and control these costs. In fact, we can help you consolidate your billing to help reduce the time your staff needs to work to order supplies and request support.

2. Increased Accountability

Do you know which department in your company prints the most? Do you know when an employee prints a large report in full-color on one of your devices? Do you know how many ink or toner cartridges your company has purchased (or lost) in the last year?

With MPS, through our print management software, you can understand the key metrics that drive your printing costs. You can set policies that will ensure that your employees are accountable for the costs they incur. MPS helps you implement print management software and utilize it to its fullest potential. It’s a data-driven approach that gives you the level of accountability you need to maximize efficiency and productivity.

3. Automated Printer Support and Supply Ordering

Probably the most impressive component of MPS is the ability to take the worry out of corporate life… at least where printing devices are concerned. When your print devices are consolidated with print management software, we can configure your devices to order supplies automatically when they are needed, so they arrive on your doorstep just-in-time. In fact, many times the software will even place a service call for you… the first time you know there is a problem with your device is when your service technician arrives.

Bottom Line

MPS, or managed print services, is a high-tech solution for a high-tech problem. With MPS we can help you keep costs in check, provide accountability for your print process, and automate support and supplies. It’s not right for everyone, but we can help you by conducting a complimentary assessment of your print environment. Contact us today, and we’ll set up a time to help you.