It’s far too easy to miss something when protecting your company’s confidential information, and printers and copiers are frequently overlooked or underestimated. Your office can take some simple steps to make sure print security is always a priority.

1. Use the available security solutions.

If you’ve purchased or leased your copiers in the last few years, they should include security features designed to keep your information safe. Here are a few print security solutions you should access if possible:

• Password protection —Most multifunction copiers come with standard password protection capabilities, including a default password. When you bring the device online, immediately choose a stronger password and then limit its availability to the employees who require access to the device.
• Data encryption —Mistakes happen. When a vulnerability allows a hacker into your copiers, data encryption can prevent them from reading your confidential documents.
• Data overwrite —Copiers with a hard drive cache information as it passes through the operating system. Erasing documents is another way to keep unauthorized users from accessing sensitive information.
• Pull printing —Documents abandoned in print trays can cause serious security violations. Require users to authenticate while at the device to eliminate the problem.
• Respond to updates —Your latest software update may include security updates to address new hacking methods.

2. Update old printers and copiers.

Outdated technologies may still print or copy a document, but a lack of security features can put your entire network at risk. The cost of acquiring new printers and copiers is minimal when compared to the cost of losing everything to a cyber criminal.

3. Contact your equipment provider.

You don’t need to figure everything out on your own. Contact your equipment provider for solutions to secure your print environment and protect your confidential information.

Need more information? Get in touch with us at CORE Business Technologies for assistance today!