What did you share with colleagues via your multifunction copiers this week? An employee performance review? A confidential memo from your product development team? A scan of an employee’s health insurance application?

The features on today’s multifunction copiers help us perform everyday tasks faster, easier, and for less money. But with those benefits are some additional security vulnerabilities; knowing what they are could make a tremendous difference in your company’s future.

Know the risks

You’re well aware of the threats to your company’s confidential information. And you do what you can to protect it from data breaches, viruses, and other security issues confronting your network every day. However, if you’re not on top of the threats caused by your copiers, you could be in trouble.

Advances in digital technology have put your copiers in the same category as your computers, tablets, and smartphones. These devices are capable of managing and storing large volumes of digital information. So every time you or a member of your staff prints, copies, scans, or faxes a document using your multifunction copiers, the hard drive is saving the information.

Mitigate the risks

Once you and your staff begin looking at your copiers in a different light, you’ll see that it’s essential to use the same precautions as those for your other devices.

Everyone is well aware that donating a computer to a charity without wiping the hard drive would be a bad idea. And the same is true of your copiers. Protecting your information when removing your copiers from service isn’t difficult. Just ask your service provider to certify that any saved data has been deleted, or request to keep the hard drive in your possession.

To learn more about security risks that may be lurking in your print infrastructure, contact us at CORE Business Technologies for an assessment today!